Rapid Response Grant

To be eligible for funding, applicants must meet the following criteria:

Legal status:

• Be a not-for-profit incorporated entity or registered under an Act of Parliament. If not-for-profit status cannot be clearly identified through public registers (ABN Look Up), applicant may then be asked to submit supporting documents such as (but not limited to) a copy of the organisation’s governing documents to verify the organisation’s not-for-profit objectives

Business requirements:

• Hold an active ABN or complete a Statement by a Supplier form
• Be operating and financially viable
• Maintain Public Liability Insurance of $20 million
• Have a bank account in the name of the legal entity

Individual requirements:

• Individuals may apply only for conservation activities and must be:

• a registered wildlife carer with the Department of the Environment, Tourism, Science and Innovation (DETSI) or equivalent
• demonstrate you have been an active carer for at least 12 months
• comply with the ‘Code of Practice: Care of sick, injured or orphaned protected animals in Queensland’. Refer to the Department of Environment and Heritage Protections website at: http://www.ehp.qld.gov.au/wildlife/caring-for-wildlife/

Location limits:

• The applicant and the funded project/activity must be based in and delivered within Redland City.

Application limits

• Only one successful application per year is permitted, unless activated for disaster management or community resilience purposes
• Where applicants have submitted multiple applications for the same project across any Council program or category, they will be required to select one application only for consideration
• Where an applicant has received a successful application for three (3) consecutive years, it is less likely to be prioritised for funding

What can be funded?

Funding is available for a wide range of community-focused activities, including:

• Volunteer support: training, recruitment, recognition
• Website updates and digital improvements
• Governance and planning: strategic plans, constitution reviews
• Seed funding for new organisations (under 3 years)
• Wildlife care support: equipment and transport for sick/injured animals
• Small portable equipment purchases for community benefit can be considered for 100% of funding
• Administrative costs of up to 5% of the total project cost, or $500 (whichever is less), may be included if the organisation can demonstrate that significant administrative expenses will be incurred in delivering the project

Ineligible applicants

The following entities are not eligible for funding:

• Government or semi-government bodies (e.g. hospitals, libraries)
• Schools and education institutions (including P&Cs)
• For-profit businesses or commercial ventures
• Childcare and after-school care providers
• Political parties or lobby groups
• Industry bodies without direct community benefit
• Organisations with more than 20 gaming machines
• Applicants with outstanding debts or overdue grants with Council
• Organisations already receiving targeted Council funding for the same project
• Religious and industry peak bodies or organisations are only eligible for funding where the project demonstrates broad community benefits primarily outside the membership of the organisation

What cannot be funded

 Funding will not be provided for:

• Daily operating costs: salaries, rent, insurance, utilities
• Capital works or permanent structures
• Projects already funded by other Council programs
• Fundraising projects benefiting third parties
• Political or commercial projects
• Projects that start before funding is awarded
• Debt repayments
• Projects that are the responsibility of other governments
• Events that conflict with Council activities
• Costs incurred outside the funding period
• Projects promoting business interests without community benefit
• Vehicle purchases, alcohol, prize money, gift cards, or donations
• Payments made directly to applicants or associated organisations. If this is essential for the delivery of the project, then the applicant must clearly demonstrate the community benefit and disclose any relationship between the person quoting on the expenditure

Applicants who do not fall under the above eligibility requirements, can organise an auspice arrangement with another organisation that does. The auspicing organisation will take on the legal and financial responsibility for the grant, including:

• Signing the funding agreement
• Receiving and administering the funds
• Ensuring the project is delivered as agreed
• Submitting required reports and acquittals

This arrangement allows smaller or unincorporated groups to access funding that would otherwise be unavailable to them. 

Further details are explained on our auspice fact sheet.

An auspice agreement must be provided with your application as evidence of the partnership. Please download the Auspice Agreement Template and submit with your application. 

All applications must be submitted via Council’s online SmartyGrants portal.

Applying is easy with SmartyGrants:

1. Visit the grant application link provided when the round is open
2. Create a SmartyGrants account or log in if you already have one
3. Start your application and fill in the required details
4. Save your progress and come back any time before the closing date
5. Submit your application once you're ready

Applicants will receive an email acknowledging receipt of their application. This email will contain a unique reference number which should be quoted when making enquiries about your application.

For more information Visit SmartyGrants Help Guide for tips and support.

Application requirements

Applicants must provide the following documentation as part of their submission:

• One quote for each grant expenditure item over $1,000
• A current Public Liability Insurance certificate of currency for $20 million
• A signed audited financial statement or the most recent annual treasurer’s report

Only the information provided within the application form will be considered during the assessment process.

Each application will be evaluated based on the quality, clarity, and relevance of the information provided, and how well it addresses the assessment criteria outlined for the funding round. Applicants are encouraged to respond thoroughly and thoughtfully to each question, ensuring their project aligns with the program’s objectives and demonstrates clear community benefit.

Your application will be reviewed based on the information you provide and how well it meets the following criteria:

• Urgency of need
  Show that your project addresses an immediate or unexpected issue. Explain what could happen if funding isn’t provided quickly and how it connects to emergency or resilience priorities.
• Community impact
  Describe who in the community is affected and how your project will help. Include both short-term and long-term benefits
• Feasibility and readiness
  Your project should be ready to start straight away. Include a clear plan and show that your group can deliver it successfully
• Value for money
  Provide a realistic budget that matches your project goals. Show how you’ll use resources wisely and whether you have other support
• Repeat funding requests
  If you’ve received funding before, explain why you’re applying again and how this application builds on past work. If you have received consecutive funding across 3 financial years for a specific project or initiative, then an automatic 5% will be taken off the overall weighted score during the assessment process
• Previous grant history
  Show that you’ve managed past grants well, met your goals, and submitted reports on time

Outcome process

All applicants will be notified of the outcome of their submission once the assessment process is complete.

Successful applicants will receive a formal offer outlining the funding amount, conditions of funding, and next steps for project delivery.

Unsuccessful applicants will also be advised, and feedback will be provided to support future applications. 

When you apply for a grant, you're committing to deliver the project as outlined in your application. This includes using the funds responsibly, meeting agreed timelines, and submitting any required reports or updates. It’s important to ensure your organisation is ready to manage the grant if successful.

Funding agreement 

All successful applicants will be required to enter into a formal funding agreement with Council which stipulates any funding conditions that must be met prior to the release of grant funds. The funding agreement outlines the terms and conditions under which the grant is provided, including project deliverables, reporting obligations, payment schedules, use of funds and compliance with relevant legislation and policies. It also includes provisions for suspension, repayment, and termination of funding if conditions are not met.

The funding agreement will include the following payment structure:

• Payment of 75% of total approved funding upon submission of the signed funding agreement and invoice
• Payment of 25% of total approved funding upon confirmation that all funding conditions, compliance requirements, and necessary permits have been met

Goods and Services Tax (GST)

Applicants must indicate whether their organisation is registered for GST, as this may affect the total funding amount and how grant funds are used.

If a GST-registered organisation is successful, an additional 10% will be automatically added to the approved grant or sponsorship amount to cover the GST component. This ensures that GST-registered organisations are not out of pocket for eligible project expenses.

For guidance on GST obligations, please contact your tax advisor or refer to the Australian Taxation Office at www.ato.gov.au or call 13 24 78.

Insurances

It is the applicant’s responsibility to obtain and maintain adequate insurance (including public liability up to $20 million) with a reputable insurer, in relation to activities carried out by the applicant for the project, to guard against any claims for loss or damage to property and injury or death to persons.

The applicant is also responsible for ensuring a safe work environment in accordance with Workplace Health & Safety (WH&S) Act 2011 and its associated Regulation and Codes of Practice.

Where applicable, the applicant is to obtain and maintain workers compensation insurance in accordance with applicable legislation and where relevant, ensure appropriate Council approvals can be obtained to complete your project. 

Acknowledgement of Council funding 

If your project has a public outcome, it’s important to acknowledge Redland City Council’s support. This can be done through promotional materials such as posters, websites, programs, publications, or banners.

Successful grant recipients will have a schedule of agreed benefits outlined in their funding agreement, based on the level of funding approved.

For printed or digital materials, please include the Council logo and the following statement:

“Redland City Council is proud to provide funding for [insert project name] as part of the [insert program name] to assist the Redlands Coast community.”

Before publishing, all materials using the Council logo must be emailed to the Grants team for approval. Logo downloads and guidelines can be found within Grant and Sponsorship Logo Downloads and Guidelines (ZIP, 6MB). To access Council's guide to acknowledging funding, please email the Grants team to request the password. 

For approvals or questions, contact: grants@redland.qld.gov.au

As a grant recipient, you are required to submit reports throughout the duration of your grant. This includes two milestone reports, and a final acquittal report at the end of the grant. These reports help us stay informed about your progress, confirm that funds are being used in line with the agreement, and identify any changes or areas where we can assist. If your project requires adjustments, please submit a variation request for approval.

Milestone reports

Throughout the grant process, two milestone reports will be required to be completed:

1. Midway milestone report:

A brief report must be submitted halfway through the project providing:

• An update on how the project is tracking against planned activities, budget and timelines
• Any emerging challenges and mitigation strategies

 2. Conditions milestone report:

This report is required to release 25% of funds once all compliance requirements, funding conditions, and permitting approvals have been met. It should confirm:

• Notification that all conditions have been satisfied
• Supporting documentation for approvals and compliance

Variation requests

Funding must be used in accordance with the funding agreement. Any changes to the grant or sponsorship activities undertaken or the project duration must be approved by Council.

Requests for variations must be submitted via the SmartyGrants portal under My Submissions. Variations must be approved before you undertake any changes and cannot be sought after the Funding Agreement end date.

The variation form should outline the changes you are seeking to the funding agreement, for example: changes to the nature/purpose of the project, the way in which the project is to be carried out and completed, the budget and/or any extension to the funding period.

Acquittal report

To finalise your project, you must complete an acquittal form for your project within 14 days of the completion date via your SmartyGrants account.

Applicants that do not acquit their project are ineligible to apply for funding under Council's various funding programs until such time as they have successfully acquitted all previous funding.

The acquittal form requires you to provide information on the completion of the project activity. This is a report on the project activity, including objectives, outputs and impact, and includes a financial statement. This includes providing adequate receipts, $0 balance invoices, and bank statements reflect the eligible expenses as per the program. 

Repayment of grant

If a grant recipient is unable to meet the acquittal requirements or does not spend the full amount awarded, they may be required to repay funds to Council. This includes:

• Any portion of the grant used for purposes not approved in the funding agreement, which must be repaid within 30 days of Council’s request (or as otherwise agreed).
• Any unspent funds, unless otherwise agreed, must be returned within 30 days of either the project end date or termination of the funding agreement—whichever occurs first.
• Any difference greater than $100 between the approved budget and actual project costs, where the project costs are lower than budgeted.

All repayments must include the applicable GST component based on the original payment.