IMPORTANT NOTE:

Many searches involve sourcing records that are located off-site.  In response to the emerging COVID-19 outbreak Council has initiated a 3 day quarantine period for any documents received from outside of Council.  This may affect Council's normal processing time for your search request.  We appreciate your patience as we work through these difficult times. 

Property searches can give you written advice and copies of documents from Council's records. For some properties, Council has records dating back to the 1960s.

Outlined below are the property searches that are available and how to apply for them. 

Timeframes

Search results will generally be provided within ten (10) business days from the date that Council receives your search request.

Property searches available

The following searches are available:

Council recommends this search when purchasing a new property with an existing house.  No further searches are required.  

This search provides written notification on:

  • property: details of ownership, location, real property description and area of property
  • valuation: details of the rateable value
  • rates: details the amount of rates and water charges levied, arrears, interests and concessions.  Details of easements, covenants, building envelopes, requisitions and resumptions
  • special water meter read: details current water meter read including last meter read used for billing, number of days since last read, amount consumed including average daily consumption and current water pricing
  • building report: may include a report of approval status, date of inspections and any outstanding compliance issues
  • plumbing report: includes a report of approval status, date of inspections and outstanding compliance issues

To apply, download the residential property search form [PDF, 0.4MB] - refer to item 1 (domestic conveyance property search).

Please allow five (5) business days to process rates and water searches and ten (10) business days to process other searches. 

Three separate reports will be issued - one rates report, one special meter read report and one building and plumbing report. 

This can include dwellings, carports, patios, garages, swimming pools and the like.

This search provides written notification on domestic building and plumbing approvals for the property, including approval status, dates of inspections where applicable and any outstanding compliance issues. 

To apply, download the residential property search form [PDF, 0.4MB] - refer to item 5 (domestic building and plumbing search).

This search provides a copy of the certificate of classification/occupancy for commercial structures. 

To apply, download the commercial building and plumbing search form [PDF, 0.2MB] - refer to item 1 (certificate of classification/occupancy search).

This search provides written notification on commercial building and plumbing approvals relating to a property. This includes the date of approval, type of structure, date of certificate and any outstanding compliance issues.

Copies of the certificate of classification/occupancy and/or final certificates are also provided as part of this search.

To apply, download the commercial building and plumbing search form [PDF, 0.2MB] - refer to item 2 (commercial building and plumbing search).

This request provides copies of site, floor and elevation plans (if available). Please specify which plans you are seeking (for example dwelling house plans). 

To apply, download the residential property search form [PDF, 0.4MB] - refer to item 8 (approved domestic building plans).

This request provides 'as constructed' house drainage details and/or copies of approved plumbing plans. Please specify if the plans you are seeking are for a structure other than a dwelling.

To apply, download the residential property search form [PDF, 0.4MB] - refer to item 7 (approved house drainage ‘as constructed’ plumbing plan).

Unapproved buildings and structures

Any unapproved buildings or structures located on the property remain the responsibility of the property owner and you should seek independent legal advice.

Planning and Development searches available

The following searches are available:

A building envelope plan specifies where a building envelope is located on the property. All buildings and other improvements (for example pools, cut/fill batters, septic and sullage transpiration beds, absorption trenches) must be located entirely within the designated building envelope, with the exception of driveways/pathways.  Building envelopes can also determine setbacks from boundaries, maximum area of the building footprint, and the building height.

A building envelope search will provide you with a copy of the building envelope plan that has been approved as part of a development approval, a copy of the development approval decision notice and the approved plans.

You should be aware that planning approval is required to build outside a building envelope or to amend a building envelope.

To apply for a building envelope search, download the planning and development search form [PDF, 0.4MB] - refer to item 1 (Building Envelope search).

In many instances, you can obtain copies of development application decision notices by using PD Online.  PD Online is a tool to help you access details of development applications. Council commenced publishing documents for planning applications on PD Online in March 2007. Documents lodged before this date are not published and may instead be accessed through a planning and development search or you can request a file inspection by visiting Council’s Cleveland customer service centre.

If the decision notice you are seeking is not available, you can apply for a copy of decision notice search.  This type of search can provide you with a copy of the decision notice for planning and engineering approvals.  This includes a copy of the approved plans and associated documents/reports that form part of the approval package, where available.

When requesting a copy of decision notice search, you need to provide the development application reference number for the specific development you are interested in.  If you do not know the application reference number, you can instead provide a description of the development (for example: the material change of use development for a service station at 'this' address).

The application fee is payable for each development application. If you need all approvals associated with a property, it is recommended you obtain a standard or full planning and development certificate.

Copies of approval documents for a building or plumbing application can be accessed through a building and plumbing search. Please see above for either commercial or residential search forms.

To apply, download the planning and development search form [PDF, 0.4MB] - refer to item 2 or 3 (Decision Notice/Compliance Certificate or Council issued Concurrence Agency Referral Response ).

This search provides written notification on:

  • planning scheme provisions, including zoning and overlays
  • state planning instruments
  • temporary local planning instruments
  • variation approvals
  • state or local designations
  • information recorded in the infrastructure charges register.

This type of search does not include information about development approvals relating to the property.

To apply, download the planning and development search form [PDF, 0.4MB] - refer to item 4 or 5 (Limited or URGENT Limited certificate search).

This search provides written notification on:

  • all information included in a limited planning certificate
  • details on development approvals (including planning and building approvals) that are in effect and that have not lapsed
  • every decision notice or negotiated decision notice, where available
  • approved plans and associated documents/reports, where available
  • any changes to a development approval
  • any approvals to extend the currency period
  • every deemed approval notice that has not lapsed
  • every continuing approval mentioned in Section 6.1.23(1)(a) to (d) of the repealed Integrated Planning Act
  • any decisions to amend a planning scheme under the repealed Local Government (Planning and Environment) Act 1990, section 4.3
  • compliance certificates given under the Sustainable Planning Act
  • any exemption certificates
  • any judgment or order of the Planning and Environment Court or a tribunal
  • any agreement that Council or a referral agency is a party to about a development condition
  • infrastructure agreements
  • proposed planning scheme amendments
  • details of any current master plan.

To apply, download the planning and development search form [PDF, 0.4MB] - refer to item 6 (Standard certificate search).

This search provides written notification on:

  • all information included in a limited and standard planning certificate
  • a statement about the fulfilment or non-fulfilment of each condition
  • if an infrastructure agreement applies to the premises, the nature and extent of any obligations that have not been fulfilled, and details of any security required and whether payment under the security has been made
  • details of any prosecution or proceedings for a prosecution for a development offence.

To apply, download the planning and development search form [PDF, 0.4MB] - refer to item 7 or 8 (Vacant site or Built sitecertificate search).

Other searches

Other searches offered by Council include:

  • Health searches [PDF, 0.2MB]
  • Council infrastructure search, which includes sewer, water or stormwater drainage as-constructed plans, and marine seawalls, revetment walls and quay lines (if applicable). To request this type of search, email asconinfo@redland.qld.gov.au with the land description (lot and plan number) and property address.

Easement searches

To do a search about an easement, see the information from the Queensland Government.

How to lodge a request

You can lodge your property search request the following ways:

  1. Log into MyServices and pay via credit card:
    1. from the menu select 'Do Business'
    2. click on New Search Order.
  2. Download the applicable form and lodge it:
    1. in person at Council's customer service centres
    2. by mail with credit card details or cheque to Council
    3. by email to rcc@redland.qld.gov.au or fax on (07) 3829 8765.

Search fees

View details of fees applying to searches in Council's Fee Schedule.

Further information

Contact the Searches Team: